The complete guide to better mail merge for Outlook

Traditional mail merge using Microsoft Word is cumbersome and error prone. Thankfully there are many newer options for sending mass personalized email even including advanced features like individual attachments, cc and bcc using a number of additional tools and plugins. We have compiled a list of the most popular ones.

Feature comparison

Feature

Advanced but easy to use mail merge for Outlook that keeps your data safe

MailMerge365

Personalized mass email and can track opens, clicks and has unsubscribe features.

ContactMonkey

HR tool for internal communication with two way mail merge tool.

SalesHandy

Cold email automation suite with mail sequences and deliverability tools.

Mail Merge Toolkit

Extends the traditional Microsoft Word mail merge with extra features.

Ablebits Mail Merge

Team template manager with built-in mail merge functionality.

Topalt Mail Merge

Mail merge is part of the Topalt Outlook suite of add-ins.

Sperry Send Indivually

Converts an email with many recipients into single email copies to send.

ReliefJet Essentials

Task based automations for Outlook to perform a wide range of tasks.

Doug Robbins Add-In

Mail Merge with Attachments, CC, BCC and custom Subject and personalized charts.

Outlook Freeware

Free version of ReliefJets automations for Outlook.

Screenshot of SecureMailMerge
Screenshot of MailMerge365
Screenshot of ContactMonkey
Screenshot of SalesHandy
Screenshot of Mail Merge Toolkit
Screenshot of Ablebits Mail Merge
Screenshot of Topalt Mail Merge
Screenshot of Sperry Send Indivually
Screenshot of ReliefJet Essentials
Screenshot of Doug Robbins Add-In
Screenshot of Outlook Freeware
Outlook Add-In availableWindows, macOS, WebWindows, macOS, WebWindows, macOS, WebNoNone, only Word Add-InWindows, macOS, WebWindowsWindowsWindowsWindowsWindows
Free Plan or Trial PeriodUnlimited Free Plan100 emailsNo200 emails50 emails per run60 days trial14 days trial100 emailsLimited trial20 runsUnlimited Free Plan
Cost for 1 user (for <10000 emails)Free / $10 per month$180 per year$15 per month$34+ per month$30-$99 per year$16 per month$20 one time$70 one time$20 one time$30 one timeFree
Cost for 1 user (for >10000 emails)Free / $10 per month$180 per yearContact sales$94+ per month$30-$99 per year$16 per month$20 one time$70 one time$20 one time$30 one timeFree
Mail merge directly from OutlookNoNoNoNoNoNoNoNoNoNoNo
Available on Office Add-In StoreNoNoNoNoNoNoNoNoNoNoNo
Data is processed locallyNoNoNoNoNoNoNoNoNoNoNo

Sending capabilities

Feature

SecureMailMerge

MailMerge365

ContactMonkey

SalesHandy

Mail Merge Toolkit

Ablebits Mail Merge

Topalt Mail Merge

Sperry Send Indivually

ReliefJet Essentials

Doug Robbins Add-In

Outlook Freeware

From personal Microsoft 365 mailboxNoNoNoNoNoNoNoNoNoNoNo
From shared Microsoft 365 mailboxNoNoNoNoProfessional version onlyNoOnly default accountOnly default accountOnly default accountNoOnly default account
Use email aliasNoNoNoNoProfessional version onlyNoNoNoNoNoNo
Offline sendingNoNoNoNoNoNoNoNoNoNoNo
Send via SMTPNoNoNoNoNoNoNoNoNoNoNo
Other email providersNoNoNoNoNoNoNoNoNoNoNo

Recipients selection

Feature

SecureMailMerge

MailMerge365

ContactMonkey

SalesHandy

Mail Merge Toolkit

Ablebits Mail Merge

Topalt Mail Merge

Sperry Send Indivually

ReliefJet Essentials

Doug Robbins Add-In

Outlook Freeware

SpreadsheetNoNoNoNoNoNoNo6 columns max.NoNoNo
Address book (contacts)NoNoNoNoNoNoNoNoNoNoNo
Text fileNoNoNoNoNoNoNoNoNoNoNo
Use email addresses from "To" fieldNoNoNoNoNoNoNoNoNoNoNo
Sharepoint listsNoNoNoNoNoNoNoNoNoNoNo

Campaign features

Feature

SecureMailMerge

MailMerge365

ContactMonkey

SalesHandy

Mail Merge Toolkit

Ablebits Mail Merge

Topalt Mail Merge

Sperry Send Indivually

ReliefJet Essentials

Doug Robbins Add-In

Outlook Freeware

Send attachmentsNoUp to 3MB total email sizeUp to 4MB total email sizeNoNoNoNoNoNoNoNo
Send individual attachmentsNoNoNoNoNoNoNoNoNoNoNo
Send imagesNoUp to 3MB total email sizeNoUp to 4MB total email sizeNoNoNoNoNoNoNo

So which mail merge plugin for Microsoft 365 should you choose?

SecureMailMerge is a great free option for all operating systems (Windows, Web and macOS) if you don't want to download and run a setup program.

MailMerge365 is great if you need to provide recipients with an option to unsubscribe and you want to track clicks to your links.

Doug Robbins Merge Tools Add-In has a learning curve and is not as easy to use as other options, but has the most number of features and a simple one-time license fee.

Get started today with SecureMailMerge

Try SecureMailMerge

Easy to use, available on the Office store and free to use

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